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Fleet Safety Responsibilities

Health and Safety legislation stipulates that the vehicle you drive on business, whether company owned or private, is considered an extension of the workplace.

This means that you are responsible to adhere to the same Health and Safety expectations as you would in your office or factory.

The drivers’ primary responsibility is safe driving.  In addition, responsibilities could include:

  • Understanding and complying with all fleet related policies
  • Participating in regular training as required by the company
  •  Following the reporting procedures, reporting all accidents, incidents and injuries, however minor
  • Observing and complying with the Highway Code and road traffic legislation at all times
  • Ensuring that anything provided in the interests of Health and Safety not be interfered with or misused in any way
  • Making it your personal objective to achieve an exemplary driving record with no accidents or traffic convictions and agreeing on this objective with your line manager
  • Maintaining your vehicle in a roadworthy, safe and clean condition, ensuring it is regularly serviced in line with the manufacturer’s recommendations
  • Taking responsibility for your own Health and Safety, keeping in mind the H&S of others that may be affected by your acts or omissions at work

Fleet Safety

The driver is responsible for checking their vehicle, especially if it’s in frequent use.  It is recommended that the following basic checks are carried out daily:


Ensure there is sufficient fuel for the journey.


Make sure that you carry a spare bottle and check the oil levels regularly.


Check all lights, indicators and warning lights are clean and operational, particularly if the conditions are bad. Wipe the glass clean before beginning your journey.


Coolant and washer fluid should be checked frequently.


Inspect the bodywork of your vehicle for any bumps or scrapes.


When they are cold, check the tyre tread depth adheres to the legal requirement of 1.6mm. Check the tyre pressure is to the manufacturer’s recommended level and there isn’t any damage on the tyre sidewall.

Seat position

Ensure your seat positions you in easy reach of the controls and steering wheel.

Head restraints

Check the head restraint of both driver and passenger is at the correct height, roughly in line with the top of the head and within 2 – 3″ of the back of the head.


It is a legal requirement that the A – zone in front of the driver’s seat should be free from cracks or chips.


These must be adjusted to the individual driver’s requirements and kept clean to ensure maximum visibility.


These must be worn and fastened.  This includes front and rear seat passengers.

Download Fleet Safety information sheet

Please note: this information sheet is not intended to replace or override any policies or procedures applicable to your business nor is it intended to replace or override manufacturer’s recommendations as outlined in the vehicle handbook.


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